LibGuides: Page 1+ Alma &amp; Primo Guide: Communications

Communications Overview

This page contains a basic Page 1+ Launch Plan, draft communications, and samples of college library communications.

This page is a work in progress and will be updated as more content becomes available.

Updated: 26/07/2022

Launch Plan

This is a recommended basic launch plan for colleges. Since each college is different, it is up to the college libraries to plan and implement Page 1+ launch communications/activities that best suit their audiences and communication channels. Colleges are welcome to add their own elements, customize the draft content for their audiences and adjust the timing (except for Go Live).

We strongly encourage colleges, at a minimum, to send out the communications included in the plan below.

For the Go Live launch on July 26, we have provided some proposed activities for students. For material for social media, digital ads, website content, poster, T-shirt design, etc, see the Promotional Material page.

Draft communication files are on this page in the Communications Resources box below.

Phase	Audience	Format & Key Message	Distribution Date	Responsible Party
Phase 1: Intro/Pre-Launch	Library Staff	EMAIL: To communicate to library staff about getting ready for Page 1+ Launch - check out Brand Guidelines, Messaging Presentation, Promotional Material. Please consider adding information about your training plans to this email if you have not communicated about them already. Draft email files are below in Launch Resources box.	~~Week of June 19~~ Week of March 27 (5 wks before go-live)	College Library
	Faculty	EMAIL: To introduce Page 1+ and announce launch to faculty This email references FAQ and a Resources page for faculty that would need to be created by the college if they think it is necessary to prepare faculty for Page 1+ Draft email files are below in Communications Resources box. OTHER CHANNELS: Consider using other internal communication channels in your college to spread the word such as newsletters, blogs, etc. See Sample College Library Communications below for ideas!	~~Week of June 19~~ Week of March 27 (5 wks before go-live)	College Library
	Library Leadership	Page 1+ Update - Newsletter for CLO Directors	~~First week of July~~ Week of April 3 (4 wks before go-live)	OCLS/PMO
	Students	Start preparations for student communication channels, such as: Social Media Messages (see draft content on Promotions tab) Website Content (see content on Promotions tab) On-campus marketing (see Posters, T-shirts, etc on Promotions tab) Resources for these activities are available on the Promotional Material page.	~~Prepare for launch on~~ ~~July 26~~ Prepare for May 3 launch Week of April 3 (4 wks before go-live)	College Library
Phase 2: Reminders	Faculty	EMAIL: Reminder that Page 1+ launches on July 26 and provide guidance on any actions faculty might need to take Draft email file and Faculty Prep Guide are below in Launch Resources box.	~~July 11~~ April 17 2 wks before go-live)	College Library
	Library Staff	EMAIL: Reminder that Page 1+ launches next week and highlight resources available to them Draft email files are below in Launch Resources box.	~~July 18~~ April 24 (1 wk before go-live)	College Library
	Faculty	EMAIL: Reminder that Page 1+ launches next week and highlight resources available to them Draft email files are below in Launch Resources box.	~~July 18~~ April 24 (1 wk before go-live)	College Library
Phase 3: Launch	Library Staff	EMAIL: Platform Launch (same as for Faculty) Draft email files are below in Launch Resources box.	~~July 26~~ May 3 (go-live date)	College Library
	Faculty	EMAIL: Platform Launch Email (same as for Library Staff) Draft email files are below in Launch Resources box.	~~July 26~~ May 3 (go-live date)	College Library
	Students	Implement the following as appropriate for your college: Social Media Messages (see draft content on Promotions tab) Website Content (see content on Promotions tab) On-campus marketing (see Posters, T-shirts, etc on Promotions tab) Resources for these activities are available on the Promotional Material page.	~~July 26~~ May 3 (go-live date)	College Library
	Public	Page 1+ Press Release on OCLS site, CLO site, etc. Word file is below in Launch Resources box Do not publish/release until July 27	~~July 27~~ May 4 (1 dy after go-live)	OCLS/PMO

Communication Resources

Week of July 11 - Faculty Reminder/Actions

Draft email and guide to remind faculty and help them prepare for launch.

Phase 2: Faculty Reminder - Prep Actions
This draft email is designed to be send with the Faculty Preparation Guide attached. Unfortunately, it is not available in French as it is a recent addition to the communications
Faculty Preparation Guide
This document requires extensive customization for each college.

Week of July 18 - Faculty/Staff Pre-Launch Reminder

Draft content for reminders that Page 1+ is launching next week!

Week of June 19 - Draft Content for Phase 1

July 26 - Draft Content for Phase 3 Launch/GO LIVE!

Draft email announcing Page 1+ is live!

Press Release - DO NOT PUBLISH/RELEASE UNTIL JULY 27

Phase 3: Press Release

Sample College Library Communications

This box is meant to function as a communications library capturing the college communications about Page 1+ . It contains links/files of communication material that has been published by one of the Page 1+ college libraries.