For questions or corrections to this guide, please contact the OCLS Help Desk at helpdesk@ocls.ca.
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This page provides information about e-resources that, for one reason or another, must be managed in the colleges' Institution Zones (IZs), even when they are ordered/renewed through OCLS. These e-resources are incompatible with the Network Zone.
Some eResources are accessed by a URL that includes a unique identifier for the college (an institutional UID). Prior to August 2024, these resources could only managed in the licensed colleges' Institution Zones (IZs). A workaround has now been implemented in the Network Zone (NZ) to allow for NZ management of these resources.
If you have any questions about these resources or NZ management for them, please reach out to the OCLS Help Desk helpdesk@ocls.ca.
Upload Electronic Holdings Integration Profiles automatically update your Alma/Primo records whenever you order a new e-resource or cancel a renewal. One profile per vendor is required and there are limited vendors for which these profiles are available. Please see the KBART section in Centennial's Page 1+ Ex Libris Library System Libguide (search for "KBART") for more information about the Upload Electronic Holdings Integration Profiles.
Certain CZ collections must be activated for an Upload Electronic Holdings Integration Profile to work, and these collections must be activated in your IZ.
The My Electronic Resources By Provider tool provides an option for central management of your ProQuest e-resources. With this tool, you can review the ProQuest collections in the CZ that are available to your institution, including those for open access and complementary e-resources; identify which are activated in your IZ and which are not; and activate/deactivate collections one-by-one or in bulk.
To access the tool, click on Resources in your Alma sidebar, and then click on the My Electronic Resources By Provider link under the "Manage Inventory" heading.
By default, OCLS will activate all collections you've ordered through OCLS's eResources Management service in the NZ. You can use My Electronic Resources By Provider to activate any other collections available to your college in your IZ.
In the context of this documentation, an Alma collection is a compilation of bibliographic records (bibs) compiled by the library in their IZ to support user discovery of resources that are related in some way. For example, Centennial’s Diversity & Belonging collection brings together material related to diversity, equity and inclusion topics of interest to their community.
Alma collections can contain a mix of physical, digital, and electronic materials, including bibs for electronic collections and portfolios from the CZ, but only when those CZ records are activated in the IZ. Bibs associated with electronic collections activated in the NZ cannot be added to IZ Alma collections.
There is an idea in the Idea Exchange for a development that would allow IZs to add content in the NZ to their IZ collections. We encourage you to vote for this idea by clicking the “Vote” button next to the idea’s title and description. If you do not have an Idea Exchange account, you will be prompted to create one before you cast your vote.
For more information about how to create and maintain Alma collections, see Managing Collections in the Ex Libris Knowledge Center.
In the meantime, if you would like to opt out of an NZ activation in order to add bib(s) for that electronic collection or its portfolios to an Alma collection in your IZ, contact helpdesk@ocls.ca for assistance.