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CLO Metadata Standards

Describes metadata & cataloguing standards for bibliographic records, workflows and more for cataloguing in Page 1+

Film Overview/Notes

Definition: Film is a thin flexible strip of plastic or other material coated with light-sensitive emulsion for exposure in a camera, used to produce photographs or motion pictures. 

Special notes: These rules should be applied to all Film records.

Example: See Film Cataloguing Example at bottom of this page.

Film Cataloguing

Use this table to complete the MARC fields in your record.

  • If the MARC Field Code has an asterisk (*) after the number, then it indicates a required standard. If the row appears in italics the field is optional. These fields must be completed for the record to be accepted into the Network Zone, unless the resource does not have that information.
  • All other fields are recommended to be completed.
  • Please follow the Value Instructions column. If no specific instructions are provided, then follow MARC Standards.
MARC Field Code Value Instructions Additional Information
Leader/06*
Type of Record		 Select g This value is used to identify material and resource type in Alma and Primo VE
And allows for faceting
Leader/07*
Bibliographic Level		 Select m This value is used to identify material and resource type in Alma and Primo VE
And allows for faceting

Leader/17
Encoding Level

 Select one of: #/1/2/3/4/5/7/8/u/z Select the appropriate value for your resource from these options

Leader/18
Descriptive Cataloging Form

Select one of: a/i

 Used to support readability using standardized formatting

001*
Control Number

Consult MARC Standards

 Used to build a vendor specific 035 matchpoint which is necessary for collection maintenance
 

Used to combine with 003 to build a vendor specific 035 matchpoint which is necessary for collection maintenance.

003
Control Number Identifier

 Consult MARC Standards

 

007/00*
Category of Material

 Select m Used for Alma functionality such as Alma Search Index and analytics.

008/06*
Type of Date

 Select one of: p/t/s/r Select the appropriate value for your resource from these options

008/07-10*
Date 1

 Enter publication year
(e.g. 2017)		 Used for faceting by date in Primo VE instead of 26X
If the date is unknown, define in 008/06 as n

008/11-14*
Date 2

 If 008/06=m/p Date 2 must equal 9999

008/15-17
Place of Publication 

 Select place code URL to assist in selection: http://www.loc.gov/marc/countries/countries_name.html

008/18-20
Running Time

 Select the appropriate letter code for your resource  

008/33*
Type of Visual Material

 Select f Used for faceting in Primo VE

008/35-37*
Language

 Select the appropriate letter code for your resource Used for faceting by language in Primo VE

010
LC Control Number

 Enter LC number If available

016
NLC

 Enter NLC number If available
024
Other Standard Identifier		 Consult MARC Standards If available
028
Publisher or distributor number		 Consult MARC Standards If available

035*
System Control Number

 Autogenerated by Alma for e-book collection imports

When the vendor’s ebook collection is imported, Alma combines the 001 and 003 combine to create a vendor specific 035 matchpoints. DO NOT DELETE this match point.
Use a separate 035 for an OCoLC, if needed.

For original cataloguing, 035 is not required because it cannot be generated

040*
Cataloguing Source

 Consult MARC Standards If it is an RDA record, should have $eRDA

041*
Language Code

 Consult MARC Standards Used for bilingual and American sign language items. If $a or
$d exists and is followed by another $a, it is bilingual

050*
LC Call Number

 Consult MARC Standards 050 $a Classification; 050 $b Cutter

090*
Local Call Number

 Consult MARC Standards In the absence of an 050 and 055
100*
Personal Name		 Consult MARC Standards Mandatory when 245 first indicator = 1, must have at least one of 100,110, or 111; When no 1XX must have 7XX

110*
Corporate Name

 Consult MARC Standards

Mandatory when 245 first indicator = 1, must have at least one of 100,110, or 111; When no 1XX must have 7XX

111*
Meeting Name

 Consult MARC Standards

Mandatory when 245 first indicator = 1, must have at least one of 100,110, or 111; When no 1XX must have 7XX

130*
Uniform Title

 Consult MARC Standards Mandatory when 245 first indicator = 1; When no 1XX must have 7XX;

245*
Title Statement

 Consult MARC Standards  

246*
Variant Title

 Consult MARC Standards Required if variant title exists. Particularly for bilingual titles or earlier title forms 

264*
Imprint

 Consult MARC Standards For AACR2 records, the 260 is required 

300*
Physical Description

 Consult MARC Standards  

336*
Content Type

## $atwo-dimensional moving image$btdi$2rdacontent

 

337*
Media Type

 ## $avideo$bv$2rdamedia  

338*
Carrier Type

 ## $avideocassette$bvf$2rdacarrier  

490
Series Statement

 Consult MARC Standards Enter if applicable

500
General Note

 Consult MARC Standards Source title taken from… “Viewed on…” (MARC record is representative of item as viewed on this date)
508
Creation and production credits note		 Consult MARC Standards Other creation/production credits (other than 245$c)
511
Participant and Performer note		 Consult MARC Standards Notable participants and performers
518
Date/time and place of an event		 Consult MARC Standards Original broadcast note and details of the event

520
Summary, etc.

 Consult MARC Standards  

538
System Details Note

 Enter system requirements such as: operating system, memory requirements, peripheral requirements, browser, etc. System requirements, mode of access if available

546*
Language Note

 Consult MARC Standards Mandatory if bilingual or American sign language

6XX*
Subject Headings

 Consult MARC Standards

600/610/611/630/650
 

7XX*
Added Entry

 Consult MARC Standards Required if there is no 1XX field. Add for 1st statement
of responsibility if record is a title main entry; Include 
for additional statements of responsibility. 

830
Series Added Entry

 Enter as recorded in 490  

 

Film Cataloguing Example

Film Example

Leader   01416cgm a22003131i  4500
001         991106140292106196
007         ##$am
008         760629s1973    xxc                  eng f
035         ##$a(SIRSI)1123178 $9ExL
040         ##$aotuav $beng
050         00$aHF5468
245         00$aGrowth. (Film).
260         0#$aMontreal, Quebec : $bNational Film Board of Canada, $c1973.-
300         ##$a27min. : $bsd., b&w ; $c16mm.
336         ## $atwo-dimensional moving image$btdi$2rdacontent
337         ## $avideocassette$bvf$2rdamedia
338         ## $avideodisc$bvf$2rdacarrier
508         ##$aproducer/director, Arthur Hammond; exec. producer, George Pearson; photography, Jean-Pierre La Chapelle.-
520         ##$aSteinberg's ltd., began as a small family business; in fifty years it has grown into a huge corporation, with its own bakeries, bottling plants, department stores, and real estate assets. The history of the Corporation is given through the reminiscences of Sam Steinberg. Film illustrates how such an enterprise as Steinberg's operates, and also examines the implications of economic control.-
521         ##$aGeneral
610         20$aSteinberg's Limited $xHistory.
650         #0$aConglomerate corporations.
650         #0$aIndustrial concentration.
650         #0$aConsumption (Economics) $zCanada.
700         11$aHammond, Arthur.
710         20$aNational Film Board of Canada.

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