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CLO Metadata Standards

Describes metadata & cataloguing standards for bibliographic records, workflows and more for cataloguing in Page 1+

VHS Overview/Notes

Definition: VHS (Video Home System) is a standard for consumer-level analog video recording on tape cassettes. 

Special notes: These rules should be applied to all VHS records.

Example: See VHS Cataloguing Example at bottom of this page.

VHS Cataoguing

Use this table to complete the MARC fields in your record.

  • If the MARC Field Code has an asterisk (*) after the number, then it indicates a required standard. If the row appears in italics the field is optional. These fields must be completed for the record to be accepted into the Network Zone, unless the resource does not have that information.
  • All other fields are recommended to be completed.
  • Please follow the Value Instructions column. If no specific instructions are provided, then follow MARC Standards.
MARC Field Code Value Instructions Additional Information
Leader/06*
Type of Record		 Select g This value is used to identify material and resource type in Alma and Primo VE
And allows for faceting
Leader/07*
Bibliographic Level		 Select m This value is used to identify material and resource type in Alma and Primo VE
And allows for faceting

Leader/17
Encoding Level

 Select one of: #/1/2/3/4/5/7/8/u/z Select the appropriate value for your resource from these options

Leader/18
Descriptive Cataloging Form

Select one of: a/i

 Used to support readability using standardized formatting

001*
Control Number

Consult MARC Standards

 Used to build a vendor specific 035 matchpoint which is necessary for collection maintenance
 

Used to combine with 003 to build a vendor specific 035 matchpoint which is necessary for collection maintenance.

003
Control Number Identifier

 Consult MARC Standards

 

007/00*
Category of Material

 Select v  

007/01*
Specific Material Designation

 Select f  

008/06*
Type of Date

 Select one of: p/t/s/r Select the appropriate value for your resource from these options

008/07-10*
Date 1

 Enter publication year
(e.g. 2017)		 If the date is unknown, define in 008/06 as n

008/11-14*
Date 2

 If 008/06=m/p Date 2 must equal 9999

008/15-17
Place of Publication 

 Select place code URL to assist in selection: http://www.loc.gov/marc/countries/countries_name.html

008/18-20
Running Time

 Select the appropriate letter code for your resource  

008/33*
Type of Visual Material

 Select v Used for faceting in Primo VE

008/35-37*
Language

 Select the appropriate letter code for your resource Used for faceting by language in Primo VE

010
LC Control Number

 Enter LC number If available

016
NLC

 Enter NLC number If available
020*
ISBN		 Enter 10 or 13 digit ISBN If available subfield $a [how can be required if not always available?]
024
Other Standard Identifier		 Consult MARC Standards If available
028*
Publisher or distributor number		 Consult MARC Standards If available

035*
System Control Number

 Autogenerated by Alma for e-book collection imports

When the vendor’s ebook collection is imported, Alma combines the 001 and 003 combine to create a vendor specific 035 matchpoints. DO NOT DELETE this match point.
Use a separate 035 for an OCoLC, if needed.

For original cataloguing, 035 is not required because it cannot be generated

040*
Cataloguing Source

 Consult MARC Standards If it is an RDA record, should have $eRDA

041*
Language Code

 Consult MARC Standards Used for bilingual and American sign language items. If $a or
$d exists and is followed by another $a, it is bilingual

050*
LC Call Number

 Consult MARC Standards 050 $a Classification; 050 $b Cutter

090*
Local Call Number

 Consult MARC Standards In the absence of an 050 and 055
100*
Personal Name		 Consult MARC Standards Mandatory when 245 first indicator = 1, must have at least one of 100,110, or 111; When no 1XX must have 7XX

110*
Corporate Name

 Consult MARC Standards

Mandatory when 245 first indicator = 1, must have at least one of 100,110, or 111; When no 1XX must have 7XX

111*
Meeting Name

 Consult MARC Standards

Mandatory when 245 first indicator = 1, must have at least one of 100,110, or 111; When no 1XX must have 7XX

130*
Uniform Title

 Consult MARC Standards Mandatory when 245 first indicator = 1; When no 1XX must have 7XX;

245*
Title Statement

 Consult MARC Standards  

246*
Variant Title

 Consult MARC Standards Required if variant title exists. Particularly for bilingual titles or earlier title forms 

264*
Imprint

 Consult MARC Standards For AACR2 records, the 260 is required 

300*
Physical Description

 Consult MARC Standards  

336*
Content Type

## $atwo-dimensional moving image$btdi$2rdacontent

 

337*
Media Type

 ## $avideocassette$bvf$2rdamedia  

338*
Carrier Type

 ## $avideocassette$bvf$2rdacarrier  

490
Series Statement

 Consult MARC Standards Enter if applicable

500
General Note

 Consult MARC Standards Source title taken from… “Viewed on…” (MARC record is representative of item as viewed on this date)
508
Creation and production credits note		 Consult MARC Standards Other creation/production credits (other than 245$c)
511
Participant and Performer note		 Consult MARC Standards Notable participants and performers
518
Date/time and place of an event		 Consult MARC Standards Original broadcast note and details of the event

520
Summary, etc.

 Consult MARC Standards  

538
System Details Note

 Enter system requirements such as: operating system, memory requirements, peripheral requirements, browser, etc. System requirements, mode of access if available

546*
Language Note

 Consult MARC Standards Mandatory if bilingual or American sign language

6XX*
Subject Headings

 Consult MARC Standards

600/610/611/630/650
 

7XX*
Added Entry

 Consult MARC Standards Required if there is no 1XX field. Add for 1st statement
of responsibility if record is a title main entry; Include 
for additional statements of responsibility. 

830
Series Added Entry

 Enter as recorded in 490  

 

VHS Cataloguing Example

VHS Example

Leader   02691cgm#a2200613#a#4500
001        991001346206107320
005        20221130091106.0
007        vf#bbahou
008        960503p19961959nyu087 e          vleng d
019        $a156944357
020        $a157252037X
020        $a9781572520370
024 1     $a2091701204
024 1     $a720917012049
028 40   $aFLV1204$bFox Lorber Home Video
035 9     $aAEJ0027
035        $a(OCoLC)34673473$z(OCoLC)156944357
040  $aEXR$beng$cEXR$dIBI$dOCLCQ$dOCLCG$dTXJ$dSINLB$dOCLCQ$dOCLCF$dP4I$dOCLCO$dOCL$dOCL
CO$dOCLCQ$dALL$dOCLCQ$dOCLCA$dSPP$dINT$dOCLCQ$dOCLCO$dOCLCQ
040        $eRDA
041        $aeng
043        $an-us-ny
050 14   $aPN1997$b.S53 1996
082 04   $a791.4372$221
090        $aPN1995.9.N4$bS4 1996
245 00   $aShadows /$cCastle Hill Productions ; directed by John Cassavetes ; Gena Enterprises.
264  0    $aNew York :$bFox Lorber Home Video ;$c[1996]
300        $a1 videocassette (87 min.) :$bsound, black and white ;$c1/2 in.
336        $atwo-dimensional moving image$btdi$2rdacontent
337        $avideo$bvf$2rdamedia
338        $avideocassette$bvf$2rdacarrier
538        $aVHS.
511 1     $aBen Carruthers, Lelia Goldoni, Hugh Hurd, Anthony Ray, Dennis Sallas, Tom Allen, Rupert Crosse.
508        $aAssociate producer, Seymour Cassel ; cameraman, Erich Kollmar ; producer/editor, Maurice McEndree ; sound, Jay Crecco ; music, Charles Mingus ; saxophone solos, Shafi Hadi.
521        $aRated PG.
520        $aA gripping story of racism set against a New York background in the 1950's. Lelia, a light-skinned black woman living in New York with her two brothers, has an affair with a white man. The relationship soon sours when he meets one of her brothers and discovers she is really black.500     $a"An improvisation."
500        $aOriginally produced as motion picture in 1959, released in 1960.
586        $aCritics Prize, Venice Film Festival.
650  0    $aRacism$zNew York (State)$zNew York$vDrama.
650  0    $aFeature films
650  7    $aFeature films.$2fast$0(OCoLC)fst00922105
650  7    $aRace relations.$2fast$0(OCoLC)fst01086509
650  7    $aRacism.$2fast$0(OCoLC)fst01086616
651  0    $aNew York (N.Y.)$xRace relations.
651  7    $aNew York (State)$zNew York.$2fast$0(OCoLC)fst01204333
655  7    $aFeature films.$2lcgft
655  7    $aDrama.$2fast$0(OCoLC)fst01423879
655  7    $aFeature films.$2lcgft
700 1     $aCarruthers, Ben.
700 1     $aGoldoni, Lelia.
700 1     $aCassavetes, John,$d1929-1989.
710 2     $aCastle Hill Productions.
710 2     $aGena Enterprises.
710 2     $aFox Lorber Home Video (Firm)
710 2     $aOrion Home Video (Firm)

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