For questions/feedback on the standards & documentation, contact the Metadata/Cataloguing Subcommittee co-chairs, Stacey Boileau and Dijana Kladnjakovic.
For LibGuide issues, contact Aura Hill.
Definition: A collection of separate and removable sheets of paper usually contained in the form of openable binding. These resources may have pages changed as relevant information is updated.
Special notes: These rules should be applied to all loose leaf records.
Example: See Loose Leaf Cataloguing Example at bottom of this page.
Use this table to complete the MARC fields in your record.
| MARC Field Code | Value Instructions | Additional Information |
| Leader/06* Type of Record |
Select: a | This value is used to identify material and resource type in Alma and Primo VE And allows for faceting |
| Leader/07* Bibliographic Level |
Select: i | This value is used to identify material and resource type in Alma and Primo VE And allows for faceting |
| Leader/17 Encoding Level |
Select one of: |
|
| Leader/18 Descriptive Cataloging Form |
Select one of: a/i | Used to support readability using standardized formatting |
| 001 Control Number |
Consult MARC Standards | If available |
| 003 Control Number Identifier |
Consult MARC Standards | Recommended |
| 008/06* Type of Date |
Select one of: c/d | Select the appropriate value for your resource from these options |
| 008/07-10* Date 1 |
Enter publication year (e.g. 2017) |
Used for faceting by date in Primo VE instead of 26X. If unknown define in 008/06 as n |
| 008/11-14* Date 2 |
If 008/06= c | Date 2 must equal 9999 |
| 008/15-17 Place of Publication |
Select place code | URL to assist in https://www.loc.gov/marc/countries/countries_name.html |
|
008/18* |
Consult MARC Standards | |
| 008/21* Type of Continuing Resource |
Select l | |
| 008/35-37* Language |
Select the appropriate letter code for your resource |
Used for faceting by language in Primo VE |
| 010 LC Control Number |
Enter LC number | If available |
| 016 NLC |
Enter LC number | If available |
| 022 ISSN |
Consult MARC Standards | If available |
| 035* System Control Number |
Consult MARC Standards |
Preferred for title control There is the possibility of multiple 035 fields: For original cataloguing, 035 is not required because it cannot be generated |
| 040* Cataloguing Source |
Consult MARC Standards | If it is RDA, should have $eRDA |
| 041* Language Code |
Consult MARC Standards | Used for bilingual and American Sign Language items. If $a or $d exists and is followed by another $a, it is bilingual. |
|
050* |
Consult MARC Standards | 050 $a Classification; 050 $b Cutter |
| 055* Can. Call Number |
Consult MARC Standards | In the absence of 050 |
|
090* |
Consult MARC Standards | In the absence of an 050 and 055 |
| 100* Personal Name |
Consult MARC Standards | Mandatory when 245 first indicator = 1; When no 1XX must have 7XX; |
| 110* Corporate Name |
Consult MARC Standards | Mandatory when 245 first indicator = 1; When no 1XX must have 7XX; |
| 111* Meeting Name |
Consult MARC Standards | Mandatory when 245 first indicator = 1; When no 1XX must have 7XX; |
| 130* Uniform Title |
Consult MARC Standards | Mandatory when 245 first indicator = 1; When no 1XX must have 7XX; |
| 245* Title Statement |
Consult MARC Standards | |
| 246* Variant Title |
Consult MARC Standards | Required if variant title exists. Particularly for bilingual titles or earlier title forms |
| 264* Imprint |
Consult MARC Standards | Or if AACR2 record, the 260 is required |
| 300* Physical Description |
Consult MARC Standards | |
|
310* |
Consult MARC Standards | As assigned in 008/18 |
| 336* Content Type |
## $atext$btxt$2rdacontent | |
| 337* Media Type |
## $aunmediated$bn$2rdamedia |
|
| 338* Carrier Type |
## $avolume$bnc$2rdacarrier | |
| 500 General Note |
Consult MARC Standards | Source title taken from… (MARC record is representative of item as heard on this date) |
| 546* Language Note |
Consult MARC Standards | Mandatory if bilingual or American Sign Language |
| 6XX* Subject Headings |
Consult MARC Standards | 600/610/611/ 630/650 |
| 7XX* Added Entry |
Consult MARC Standards | Required if no 1XX field. Add for 1st statement of responsibility if record is title main entry; Include for additional statement of responsibility; |
Loose Leaf Example
Leader 01974cai a2200421 i 4500
001 000042551799
003 ## | a CaOOAMICUS
004 4686015
005 20220923151401.0
008 140304c20139999oncfu l s0 a2eng
035 ## |a 4686015-01ocls_network
035 ## |a (VGER)461734
035 ## |a (CA-OTSC)461734-senlcdb-Voyager
040 ## |a CaOWTU |b eng |e rda |c MvI
050 14 |a KEO923.A354 |b A2 2012
082 00 |a 343.71078 OCC
110 1# |a Ontario.
245 10 |a 2012 Building Code compendium.
246 30 |a Building Code compendium
264 #1 |a [Toronto] : |b Ontario Ministry of Municipal Affairs and Housing, Building and Development Branch, |c [2013]
300 ## |a 2 volumes (loose-leaf, various pagings) ; |c 30 cm
310 ## |a Semiannually
336 ## |a text |b txt |2 rdacontent
337 ## |a unmediated |b n |2 rdamedia
338 ## |a volume |b nc |2 rdacarrier
500 ## |a "Ontario Regulation 332/12 comes into force on the 1st day of January, 2014"--Title page verso.
500 ## |a Includes index to the code section.
500 ## |a Includes the Building Code Act, 1992.
500 ## |a "This edition of the Building Code Compendium contains the Supplementary Standards referenced by the Code and additional explanatory material and is prepared for purposes of convenience only. For the authoritative text of the Building Code regulation, see the official volumes"--Page i.
500 ## |a "The 2012 Building Code updates the previous edition of the Building Code, which dates from 2006"--Page i.
500 ## |a Kept up-to-date with loose-leaf additions.
610 10 |a Ontario. |t Building Code Act.
650 #0 |a Standards, Engineering |z Ontario.
650 #0 |a Building laws |z Ontario.
710 1# |a Ontario. |b Building and Development Branch, |e issuing body.
710 12 |a Ontario. |t Building Code Act.
710 1# |a Ontario. |b Housing Development and Buildings Branch. |t Ontario Building Code 1997.
780 00 |t 2006 Building Code compendium.